Having an in-person meeting with the client is advisable to get to know one another better and grow trust. Prior to using this template, be sure to review and personalize the Tasks and related Client Tasks. When you’re working with the self-paced modules in QBOA, there’s also a document that you can reference as a guide while you’re working through or to keep on hand for later. It’s in that guide that you’ll find the checklist the module is referring to. In the Training section of the ProAdvisor tab, look for QuickBooks Online Certification Guide on the QuickBooks Online Certification tile. Though QuickBooks Online doesn’t have a KYC template, you’ll want to look for a third-party app that can provide you with such a template.
This is a great way to learn how to use the program so you can work with your clients and to wow your clients when you actually begin working with them. A checklist to get things going is a good place to start, and I’d be happy to point you in the direction of the New Client Checklist mentioned in the module. Ensure sales tax rates and rules are correctly set up to accurately calculate and track sales tax liabilities.
As you can see, having an established workflow for things like client onboarding for QuickBooks can help you quickly and efficiently onboard new clients. Proactively tell the client when they can expect their books to be updated and how you will address any issues going forward. Make sure that you’ve created recurring tasks lists in your system so that you don’t overlook any deadlines. If your client selected one of the higher tiers of QuickBooks Online, you can directly import the bank statements when the bank accounts are updated.
Details for Quickbooks New Client Checklist
If your client does not have a need for these, they can start off at a lower tier, save money, and upgrade later if need be. You have clicked a link to a site outside of the QuickBooks or ProFile Communities. By clicking “Continue”, you will leave the community and be taken to that site instead.
Knowing the taxation and reviewing previous invoices, financial statements, or documents can also be easier. If you’re planning to develop a new bookkeeping client checklist for onboarding, this guide is for you, as we’ll delve deeper into that and much more. This template is designed to guide you through the best practice process for onboarding clients into your accounting firm with Intuit QuickBooks. Over 6,000 accountants and bookkeepers use Jetpack Workflow to standardize client work, automate deadlines, and track firm progress. This meeting can be done virtually or in person, but having a kickoff meeting will allow you to discuss the company’s financial structure.
So start with the basic, simple questions to help you understand what they deal with. Let the client tell you their business name, address, and industry or nature of business. Have communications plans for a new client checklist for bookkeepers to enable you to deliver with fewer challenges. Create a project-specific communication system that your team members and clients can access without challenges. Many small business owners find QuickBooks intimidating which is where your bookkeeping services come in. You can access accounts, previous accounting systems, and inventory records through the communications system.
Are You Expanding or Downsizing the Business?
Giving them a small sample of a couple of months of accounting to review gives them something concrete to provide comments on. But if you have a new client that hasn’t been using QuickBooks before, you should have a standard process for making sure that they’re set up correctly in the system. If they’re an established company, you’ll need to make sure that you’re importing all their information from their prior system. If they’re a new business, you’ll want to ensure that they get going on the right foot. Whether you’ve been a bookkeeper for decades or you’re just getting started, some of your clients will be using QuickBooks. If you’re taking over existing clients on QuickBooks, they might already have their books set up and running, and you’ll be stepping into a well-oiled machine.
- Additionally, it should cover the banking establishments that are used by the company.
- All QuickBooks Online subscriptions come with the ability to add two accountants.
- If you’re taking over existing clients on QuickBooks, they might already have their books set up and running, and you’ll be stepping into a well-oiled machine.
- This is a great way to learn how to use the program so you can work with your clients and to wow your clients when you actually begin working with them.
- Giving them a small sample of a couple of months of accounting to review gives them something concrete to provide comments on.
- Use this handy form in your initial new client meeting to establish their needs and identify which QuickBooks solution is right for them.
Like evaluating the client’s reporting needs, this step can help you get them set up right from the start. If your client is using a third-party to run payroll, you can skip this step. However, having it in your standard workflow will ensure that you have the conversation with your client as you go through the onboarding process. Quickbooks permits the connection of multiple bank and credit card accounts, streamlining the tracking of transactions. Tailor the chart of accounts to the client’s specific industry and financial requirements to accurately categorize transactions. Small business clients are often very savvy in their fields but may not understand the finer points of accounting.
Configure sales tax settings:
The discussion should include the number of bank accounts, credit cards, and loans that the company has. Remember to note important details during the client onboarding meeting and follow up later to ensure everything runs smoothly. This gives your clients a better experience, and helps you grow from small business owner to effective team manager as you add more staff. Once how the irs classifies nonprofit organizations you’ve set up the chart of accounts, you should import the initial set of data and review the output with the client prior to importing several years of data. This allows you to fix any expense categories and give the client a sample output to review. This step can also include discussion about whether QuickBooks managed payroll services are right for the business.
- This meeting can be done virtually or in person, but having a kickoff meeting will allow you to discuss the company’s financial structure.
- Tailor the chart of accounts to the client’s specific industry and financial requirements to accurately categorize transactions.
- QuickBooks Online and QuickBooks Online for Accountants both have Canadian versions, but they are some differences between regions.
- Knowing the taxation and reviewing previous invoices, financial statements, or documents can also be easier.
You can also advise them or do a gain-and-loss forecasts for their future projects using your prior work experience. Also, let the client know if you need anything, like accessing the internal systems to work seamlessly. Download your free Client Onboarding for Intuit QuickBooks template to personalize and use in your bookkeeping or accounting firm. Though there are several differences between the tiers, one of the main differences is the advanced reporting and class tracking that is available in the higher QuickBooks Online tiers.
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A good client onboarding checklist determines whether a customer will remain faithful to using your products. The success of the onboarding with a new bookkeeping client checklist project depends on how collaborative the team members are during the processing. To make work easier for your team members when onboarding a client, introduce the best collaborative tool that makes communication easier. You can make a new client checklist for accountants after knowing the size of the company and its structure. After that, you should create the best steps you want your new bookkeeping client checklist to have, like individual tasks.
Use this handy form in your initial new client meeting to establish their needs and identify which QuickBooks solution is right for them. Yes, Quickbooks allows you to import data from various formats, making it easy to transition from other accounting systems. The choice of subscription depends on the client’s business size and needs. Linking financial institutions allows for automatic transaction downloads, reducing manual data entry. To begin, create a Quickbooks account if the client doesn’t already have one.
Quickbooks New Client Checklist
Ensure that all business details such as name, address, contact information, and legal structure are accurate and up to date. The start date is the date of the signed engagement letter, and the due date is 25 days later. The work is initially assigned to the Salesperson, eventually transitioning to the Onboarding Specialist.